Project Manager I/II (DOQ)

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Project Manager I/II (DOQ)

Salary

$118,156.22 - $151,155.16 Annually

Location

Chino CA 91708, CA

Job Type

Full-Time Regular

Job Number

075 23 24 20001275

Division\Department

Engineering Department

Opening Date

04/17/2024

Closing Date

Continuous

THE POSITION:


THE OPPORTUNITY
Are you interested in a meaningful career participating in the engineering design and construction of state-of-the-art water and wastewater treatment facilities? The Agency is seeking a strategic, innovative, and influential problem solver to serve as its next Project Manager I/II (DOQ). The individual in this role will manage engineering projects from beginning to end while serving as an integral part of a team of Engineering professionals. If you enjoy critical thinking and putting your organizational skills to good use, then this is the perfect role for you!   
 
This Position is perfect for you if:
  • You value teamwork and the opportunity to work with a collaborative group of engineering professionals.
  • You are organized and enjoy managing projects from beginning to end.
  • You are able to communicate effectively with both internal and external stakeholders both verbally and in writing.
  • You want to contribute to the community's well-being and growth!
Here at the Inland Empire Utilities Agency, we are a leader in water management and environmental stewardship. We strive to produce high-quality renewable products such as recycled water and top-quality compost to enhance and preserve the quality of life throughout our region. Our values go beyond just protecting the resources and the communities we serve. We are committed to applying ethical, transparent, and environmentally sustainable principles to all aspects of business and organizational conduct. We recognize that our commitment to the community starts with our employees. In order to ensure that our staff are able to continue to perform at a high level and provide unparalleled services throughout our service area, we strive to provide a healthy work-life balance.

Here are a few ways the Inland Empire Utilities Agency is committed to helping you feel your best, work your best, and live your best while working with us:

  • A 4-day work week with remote hybrid work schedules for some positions
  • A pension through California Public Employees’ Retirement System (CalPERS)
  • Generous employer monthly health benefit allowances to go towards the cost of medical, dental, and vision insurance
  • Competitive vacation, floating holiday, sick time in addition to 9 agency paid holidays
  • Education Reimbursement up to $5,250 per fiscal year
  • Professional Development Stipend of $1,000 per fiscal year
  • Basic life insurance coverage provided
  • Wellness Stipend of $500 per fiscal year
  • 457b Deferred Compensation Contribution
  • Interest free loan for a computer purchase up to $3,000




This position is open until filled. The deadline for the first review of applications is 11:59 PM on Wednesday, May 1, 2024.  Applicants that submit applications after the first review deadline are not guaranteed to be considered for this recruitment.  This recruitment may close at any time without notice after the first review deadline.
  
There is one (1) vacancy in the Engineering Department.
 
This recruitment will establish an eligibility list which may be used to fill future vacancies as they occur during the active status of the eligibility list.

The candidate selected to fill the one (1) vacancy may be selected from either this Project Manager I/II (DOQ) recruitment or from the active Assistant Engineer/Associate Engineer (DOQ) recruitment. Applicants interested in both positions must submit separate applications for each recruitment.  

Salary Range: Project Manager I PR 184 ($4,283.55-$5,219.12)
                         Project Manager II PR 185 ($4,497.59-$5,479.89)

FLSA: Exempt
Probationary Period: 12 months

Under direction performs project management functions for capital projects through all phases of project delivery including project planning, pre-design, design, construction, start-up, and post-construction. Overall functions of the incumbent include engineering consultant management; developing schedules, cost estimates, and staffing requirements; form and lead project teams; plan, direct, and coordinate activities to ensure that the goals and objectives of projects are accomplished on schedule and within prescribed budget; inspect quality of work and manage project risks; manage outside consultants; and performs related duties as assigned.
 
DISTINGUISHING CHARACTERISTICS
The Project Manager I is an entry level class. Incumbents learn and perform a variety of assignments (non-complex or non-sensitive) to assist them in independently managing the full range of a project with some guidance and direction. Assignments are typically broad in scope, requiring the exercise of professional judgment and initiative in achieving results while coordinating the work with other Agency departments and managing the work of external consultants, contractors, and entities.  Incumbents may advance to the higher level after gaining experience and demonstrating proficiency that meet the qualifications for the higher-level class.
 
Project Manager II is the journey level class in this series.  Incumbents independently manage the full range of a project, from routine to semi-complex, and are expected to effectively perform their duties with minimum guidance and direction. Assignments are typically broad in scope, requiring the exercise of professional independent judgment and initiative in achieving results while coordinating the work with other Agency departments and managing the work of external consultants, contractors, and entities. Incumbents perform diverse and specialized work involving significant accountability, decision-making responsibility, and fiscal responsibility.
 
Project Manager II is distinguished from Senior Project Manager in that an incumbent in the latter class has broader scope of responsibility and is assigned the more complex and higher value projects that require greater technical skill and aptitude.

Employees in this class typically report to a Senior Engineer or Senior Project Manager.


EXAMPLES OF ESSENTIAL FUNCTIONS:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

Oversees all phases of the project, including project development, preliminary design, design, construction, start-up, and post-construction by controlling all aspects of budget and schedule, and through resolution of issues that pertain to successful project delivery.

Prepares, implements, and monitors planning documents including project goals, scope of work, staffing requirements, schedules, budgets, procedures for accomplishing projects, and allotment of available resources for various phases of the projects as defined by the guidelines established.

Identifies potential risks, takes corrective action on issues, advises others of required actions, and brings unresolved problems to management.

Prepares cost estimates and budget projections; authorizes expenditures within the approved authority; monitors compliance with state and federal funding requirements; obtains and maintains appropriate permits and documentation; prepares project reports; make presentations as necessary.

Oversees, coordinates and participates in the activities of the project team to ensure project progresses on schedule within prescribed budget, and with acceptable quality; confers with project team to provide technical advice and resolve problems; conducts project team meetings to ensure adequate communication of project status; and communicates project status and possible outcomes.

Oversees and participates in the selection of outside consultants; prepares requests for proposals; oversees the bid, proposal, and selection/purchase recommendation process for major capital projects; solicit proposals; reviews proposals; participates in the selection of consultants; participates in establishing schedules and performance criteria; and oversees consultant contracts and schedules.

Oversees and participates in the contractor bid process; plans, schedules and directs the work of contractors; reviews report and specifications; coordinates work with multiple departments, other agencies and the contractor during design and construction; reviews, evaluates and negotiates scope of work changes and timeline extensions; negotiates and participates in mediating contract disputes between the Agency and contractors; and perform analysis and negotiates fair and reasonable costs of amendments and change orders.

Prepares, reviews and maintains a variety of construction related documents, reports and correspondence; prepares, reviews and responds to RFIs and RFDs; manages document compliance database.

Ensures site safety of construction projects; monitors and coordinates the work of assigned construction project inspectors and ensure compliance with all building/construction standards; reviews and evaluates daily job status and inspection report prepared by construction project inspectors; reviews test results and details on extenuating field conditions or potential/actual difficulties; assures work is performed safely and in accordance with contract documents and applicable regulations and codes.

Participates in selecting new unit staff; provides work guidance to others; participates in assigning, training and monitoring work of other employees for completeness, accuracy and conformance with Agency/departmental standards; provides input to supervisor on employee work performance and behaviors; may provide input regarding performance requirements and development targets; provides training, coaching and mentoring to staff; assists in ensuring a fair and open work environment in accordance with the Agency's commitment to teamwork, mutual trust and respect.

Represents the Agency in meetings with elected officials, governmental or private sector organization and citizen groups.

Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of CIP projects and other types of engineering-related services as they relate to the area of assignment.


QUALIFICATION GUIDELINES:

EDUCATION; TRAINING; AND EXPERIENCE:
A typical way of obtaining the knowledges, skills and abilities outlined above is:

Project Manager I – graduation from an accredited four-year college or university with a major in engineering, construction management or a closely related field; and eight years of professional project management experience; or an equivalent combin­ation of eduction, training and experience. Experience in a public agency is preferred.

Project Manager I may be considered for advancement to Project Manager II after demonstrating proficiency to perform the full range of duties of the latter class. Proficiency criteria and the process for demonstrat­ing performance at the levels established in the criteria are established jointly by hiring authorities and the Manager of Human Resources.

Typically, a Project Manager I is expected to be capable of meeting the proficiency criteria within a 18–24-month period, depending on an individual's prior experience and progression in performing the full range of Project Manager II duties as described in the established performance criteria.
 
LICENSES; CERTIFICATES; SPECIAL REQUIREMENTS:
A valid California Class C driver's license and the ability to maintain insurability under the Agency's vehicle insurance program.
 
Certificate in Construction Management (CCM) or Project Management Professional (PMP) certification is required to move to Project Manager II.

Possession of a PE will substitute the CCM/PMP certification requirement.

KNOWLEDGE OF:
Theory, principles and practices of engineering design, construction, contract administration and project/program management that relate to wastewater and water treatment/distribution facilities and infrastructure.

The operation of the Agency's treatment plants and related infrastructure.

Public Works Project Policies and Procedures including Government and Public Contract Codes relating to design and construction.

Applicable laws, regulations and codes related to construction project management, including California Environmental Quality Act (CEQA), Discharge Monitoring Reports (DMR), National Pollutant Discharge Elimination System (NPDES) and the Clean Water Act.

Information technology and computer capabilities applicable to assigned construction project inspection functions, including Supervisory Control and Data Acquisition (SCADA) and geographical information systems at an advanced user level.

Principles and practices of project and/or program management, analytical processes, report preparation techniques.

Principles, practices, policies, and procedures of purchasing, budgeting, and maintaining public records.

Principles and practices of technical supervision of project team members.

Principles and practices of contract administration and evaluation.

The operation of the Agency's treatment plants and related infrastructure.

Drafting, surveying, and engineering practices and terminology.

Research and reporting methods, techniques, and procedures.

Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.

Recent and ongoing developments, current literature, and sources of information related to the operations of the assigned area.

English usage, grammar, spelling, vocabulary, and punctuation.

Techniques for effectively representing the Agency in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.

Safety policies and safe work practices applicable to the work.

Agency human resources policies and labor contract provisions.
 
ABILITY TO:
Manage capital improvement projects, analyze problems, evaluate alternatives, make sound recommendations, and prepare effective, accurate reports.

Understand, interpret and participate in the preparation and review of complex engineering studies, designs, plans, specifications, and legal contracts.

Direct and oversee the work of consultants and construction contractors; interpret and apply federal, state, and local construction regulations and standards for public works projects.

Represent the Agency effectively in dealings and negotiations with consultants, contractors, and other agencies.

Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.

Communicate effectively, both orally and in writing.

Present proposals and recommendations clearly, logically and persuasively.

Organize work, set priorities and exercise sound independent judgment within assigned areas.

Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned people.

Operate a computer and efficiently use standard business software, including scheduling software such as Primavera and MS Project.  

Establish and maintain effective working relationships with all those encountered in the course of work.


SELECTION PROCESS:

All employment applications will be reviewed for accuracy, completion, relevant experience, education, training and other job-related qualifications. Applicants with the strongest background relating to the responsibilities of this position will be invited to participate in the testing process which may include one or more of the following: written test, oral interview, performance/practical examination. The successful candidate will be required to pass a background/reference check and pre-employment physical examination including a drug screen (for safety sensitive position) at no cost to the candidate. Please visit our website at www.ieua.org and select the Human Resources Department for additional information regarding the Agency, the hiring process and benefit information.
 
Any applicant requiring reasonable accommodation during the selection process due to a qualified disability must inform the Human Resources Office at (909) 993-1640 or hrdept@ieua.org at least 72 hours in advance of the need for accommodation.
 
 THE PROVISIONS OF THIS ANNOUNCEMENT DO NOT CONSTITUTE A CONTRACT, EXPRESSED OR IMPLIED, AND ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.
 
"The Agency's success is obtained by creating a positive and diverse work environment which recognizes individual differences and experiences".

The Agency offers a comprehensive benefit package for eligible employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit and employment type.
 
This benefits overview is a summary and is not to be considered all-inclusive or applicable to all employees.
 
THE PROVISIONS OF THIS ANNOUNCEMENT DO NOT CONSTITUTE A CONTRACT, EXPRESSED OR IMPLIED, AND ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.
 
Retirement
California Public Employees' Retirement System (CalPERS):
An employee who becomes a "new" member of CalPERS for the first time on or after January 1, 2013 (and who was not a member of another California public retirement system prior to that date) will be enrolled in the CalPERS 2.0% @ 62 benefit formula with a three-year final compensation in accordance with Public Employees' Pension Reform Act of 2013 (PEPRA). New members (PEPRA) will be required to pay half of the normal cost [Govt. Code Section. 7522.30(c)] currently 6.75% of eligible earnings toward the employee contribution.
 
An employee who is a "classic" member of CalPERS, or a current member of another California public retirement system, who is hired on or after January 1, 2012, will be enrolled in the CalPERS 2.0% @ 55 benefit formula with a three-year final compensation. Classic members shall contribute 7% of eligible earnings toward the employee contribution.
 
Social Security/Medicare:
Along with CalPERS retirement, the Agency also participates in Social Security and Medicare. The Agency pays 7.65% on your behalf [6.2% Social Security + 1.45% Medicare], and the employee pays 7.65% via payroll taxes. 
 
Medical
The Agency shall make a maximum monthly contribution towards the cost of his/her health insurance as follows:
 
Agency Medical Contribution 


Health insurance is offered through CalPERS, and enrollment is optional with evidence of health coverage from another source. Eligible employees who waive their medical benefit receive a cash incentive payment. Coverage is effective the first day of the month following enrollment.
 
Dental and Vision Insurance
The Agency offers two dental plans – Delta Dental (PPO) and Western Dental (DPO). Enrollment in one of the plans is mandatory. Coverage is effective the first day of the month following enrollment.
 
Vision insurance is offered through EyeMed Vision Plan and enrollment is voluntary. Coverage is effective the first day of the month following enrollment.
 
Flexible Spending Account (FSA) Plan
Upon completion of six months of employment, employees may participate in the Agency's Section 125 Cafeteria Program. Participants in this program may take advantage of tax savings offered through a medical care flexible spending account, a dependent care flexible spending account, or purchase supplemental benefits including critical illness and accident insurance with pre-tax dollars. In addition, employees can purchase supplemental life insurance with post-tax dollars.
 
Term Life and Accidental Death & Dismemberment (AD&D) Insurance
Life and AD&D insurance is offered through Cigna Life Insurance. Executive Management employees are provided with 1 time their annual earnings up to $300,000. Unrepresented Management employees are provided with an Agency paid $90,000 Life and AD&D policy. Unrepresented non-management, and members of the Supervisors', Laboratory, Professional, General, or Operators' Unit are provided an Agency paid $50,000 Life and AD&D policy. Enrollment into a basic $10,000 Life and AD&D policy is required and paid by the employee. Employees may purchase dependent life, for their spouse and/or eligible child(ren), or additional Life and AD&D coverage for themselves up to $500,000. Coverage is effective the first day of the month following date of hire. 
 
Disability Insurance
Employees are insured by an Agency-paid long-term disability insurance, which will provide income for an employee who is totally disabled from illness, injury, or accident. The basic benefit provides for 60% of the first $10,000 of monthly salary, reduced by deductible income, after a 365-day waiting period. Coverage is effective the first day of the month following the date of hire.
 
Short-term disability insurance is available through State Disability Insurance (SDI). Employees covered by SDI are covered by two programs: Disability Insurance and Paid Family Leave. Per applicable MOU and/or Personnel Manual, cash-out option available. 
 
Employee Assistance Program
Agency employees are provided access to an Employee Assistance Program (EAP) which provides 24/7 assistance needed to help resolve life's challenges. 

401(a) & 457(b) Deferred Compensation
Participation in a 457 deferred compensation plan is available through Empower Retirement. The Agency will contribute $25.00 per pay period to a single 457(b) account for each employee who has made an elective deferral of twenty-five ($25) or more to the plan. Also, participation in a 401(a) Defined Contribution Plan is available within 60 days of hire. 
 
Flexible Work Arrangements
Whenever possible, the Agency strives to be flexible to help employees achieve a balance between work and home responsibilities. Most employees participate in a 4/10 work week.

PAID TIME OFF
Holidays
The Agency offers nine (9) paid holidays. Additional paid floating holidays are available every fiscal year as follows:Executive Management:6 Floating Holidays per FY & 6 Executive Leave days
Unrepresented Management:10 Floating Holidays per FY
Unrepresented Non-Management:6 Floating Holidays per FY
Supervisors’ Unit:8 Floating Holidays per FY
Laboratory Unit:5 Floating Holidays per FY
Professional Unit6 Floating Holidays per FY
Operators’ Association:6 Floating Holidays per FY
General Unit:60 hours Floating Holidays per FY

Vacation Leave
Employees accrue 80 hours of vacation leave per year depending on length of employment, progressing to 200 hours per year. Executive Management employees accrue 120 hours of vacation leave per year depending on length of service, progressing to 240 hours per year. Per applicable MOU and/or Personnel Manual, cash-out option available.

Sick Leave
Employees accrue 96 hours of sick leave annually.
 
Vehicle Allowance
Executive Management and Unrepresented Management employees may receive a monthly vehicle allowance.

Safety Equipment Stipend 
Members of the Laboratory Unit shall be provided with safety glasses. Payment shall be on a reimbursement basis, not to exceed $250 per fiscal year. Additionally, Laboratory members will receive $300 safety equipment stipend. 

Professional Development Stipend 
Employees not on original probation shall be entitled to a professional development stipend of one thousand dollars ($1000) per calendar year. The professional development stipend shall be paid every twenty-fifth (25th) pay period. Refer to specific MOU or Personnel Manual for details and payment information. 

Educational Reimbursement Program
The Agency may reimburse eligible employees for the cost of educational courses up to $5,250 per fiscal year for the cost of educational expenses that are related to the employee's work. Limited Term employees are not eligible for this benefit. 

Wellness Stipend
Employees not on original probation shall be entitled to a wellness stipend of five hundred dollars ($500) per calendar year. The wellness stipend shall be paid every twenty-fifth (25th) pay period. 

Computer Loan Program
Eligible employees may receive an interest-free loan up to $3,000 to purchase a personal computer. Limited Term employees are not eligible for this benefit.
 
This benefits overview is a summary and is not to be considered all-inclusive or applicable to all employees.

01
I understand that I must thoroughly complete the Education (including high school information regardless of any additional higher education), Employment History (including contact information and reason for leaving), Certificates & Licenses, and Supplemental Questions sections of my application, as applicable. This includes a detailed description of all work experience for at least the last ten years, if applicable. I also understand that I may not submit resumes in lieu of filling out the application or answering the Supplemental Questions.
  • Yes
  • No
02
I have read the above statement and understand that failure to provide sufficient information may result in my application being rejected.
  • Yes
  • No
03
Do you possess a valid California Driver's License?
  • Yes
  • No
04
Check the type of driver's license you possess. Note: For out-of-state applicants, a valid driver's license is required and a valid California Class "C" driver's license must be obtained within ten (10) days of appointment (CA Vehicle Code 12505c).
  • Class C
  • Class B
  • Class A
  • Out of State
  • I have no driver's license, California or otherwise
05
Have you graduated from an accredited four-year college or university with a major in civil engineering, construction management, or a related engineering discipline?
  • Yes
  • No
06
Which option below best describes your highest level of education? (NOTE: You will be required to verify your education level if you continue in the selection process.)
  • Some high school
  • High school or G.E.D.
  • Some college
  • Associate degree
  • Bachelor's degree
  • Master's degree
  • Doctorate degree
  • None
07
If you answered Bachelor's degree or higher for your education, please state your major below (If this does not apply, state "not applicable":
08
Do you have a minimum of eight years of professional project management experience?
  • Yes
  • No
09
Do you have an equivalent combination of education, training, and experience to the following: graduation from an accredited four-year college or university with a major in engineering, construction management or a closely related field, and eight years of professional project management experience?
  • Yes
  • No
10
If you selected "yes" to the question above, please describe your equivalent combination of education, training, and experience. If this does not apply, type "N/A". An incomplete answer, including "please see resume" or similar language will remove you from further consideration.
11
Are you a certified as a Construction Manager (CCM) and/or Project Management Professional (PMP) certification ? (If you responded yes, please attach a copy of the certification to your application).
  • Yes
  • No
12
Are you a registered Professional Engineer (PE) from the State of California? (If you responded yes, please attach a copy of the certification to your application).
  • Yes
  • No
13
How many years of experience do you have preforming progressively responsible experience in engineering and construction project management?
  • None
  • Less than 1 year of experience
  • More than 1 year but less than 3
  • More than 3 years but less than 5
  • More than 5 years but less than 7
  • More than 7 years but less than 9
  • More than 9 years but less than 11
  • More than 9 years but less than 13
  • More than 13 years but less than 15
  • Over 15 years of experience
14
Describe your professional experience in the design, submittal reviews, construction management, and management of public works or capital improvement projects. Please use examples in your description and be specific about your role, your level of responsibility, budget, and the scope of the project(s). An incomplete answer, including "please see resume" or similar language will remove you from further consideration. If you do not have experience, state "no experience."
15
Describe your experience with projects relating to water resource management, sanitary engineering, water or wastewater treatment functions, or a related field. Include the employer's name, your position title, and the time period of the experience. An incomplete answer, including "please see resume" or similar language may remove you from further consideration. If you do not have experience, state "no experience."
16
Provide examples of your experience in giving presentations in a formal setting. Examples of presentations would be ones given to a board of directors, project stakeholders, leadership or even to academic professors if you have no professional experience in this area. An incomplete answer, including "please see resume" or similar language will remove you from further consideration. If you do not have experience, state "no experience."
17
The position requires the ability to respond to emergency situations at various locations (within our service area) 24 hours a day, 7 days a week. Are you able and willing to abide by these requirements?
  • Yes
  • No
18
Individuals selected for the position will serve a 12 month original/technical probation period. Individuals serving an original probation period may be terminated at any time during the 12 month period. Are you able and willing to abide by these requirements?
  • Yes
  • No
19
I understand that communications to me regarding this recruitment will be communicated by email, and that I will need to monitor my inbox/spam/junk email folder regularly to ensure that I do not miss any relevant communication.
  • Yes
  • No
20
I hereby understand and declare that the statements on this supplemental questionnaire are true and complete to the best of my knowledge. As applicable, I hereby authorize the Agency and/or designees to contact the references listed to verify the information I have supplied. I hereby release from liability all persons and organizations furnishing such information. I understand that the Agency reserves the right to validate information received on the supplemental questionnaire and that I will be subject to disqualification and/or termination if any statement in this supplemental questionnaire is found to be untrue or determined to be misleading.
  • Yes
  • No

Required Question

Agency
Inland Empire Utilities Agency
Address
6075 Kimball Ave.

Chino, California, 91708
Phone
909-993-1600
Website
http://www.ieua.org
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